We take privacy and data protection very seriously. We collect your personal data in order to provide news and information. We never collect more data than is necessary, nor do we hold it for longer than is required to fulfill our purposes.
1. Your Data
“Your Data” means any information about you from which you may be personally identified including your name, address, email address, and any other information from which you can be identified and which you may disclose to us on our website, in conjunction with the Organization or otherwise at any time.
We may collect and use the following information about you:
1.1 information that you provide by filling in forms on our site. This includes information provided at the time of subscribing to our services (where applicable), personalizing our site with your preferences, posting material or requesting further services;
1.2 information submitted when you enter a competition or promotion or when you respond to a survey and/or when you report a problem with our site;
1.3 if you contact us, we may keep a record of that correspondence;
1.4 details of your visits to our site including, but not limited to, which URL you used to get to our site, searches you make, traffic data, location data, weblogs, and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access;
1.5 information about yourself provided by you to us for specific purposes.
1.6 To help us improve our services, if you send us personal information which identifies you via email, we may keep your email and your email address. We may also collect information that is available from your browser.
1.7 We may collect information about your computer, including where available your IP address, operating system, and browser type, for system administration and to report aggregate information to our advertisers/partners. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
2. When do we collect your data?
2.1 We collect Your Data from you when you:
2.1.1 sign up to participate in, support, or receive information about the Organization, whether through our Website, applications, sign-up cards or sheets, or through our online store or via our partners;
2.1.2 choose to post Your Data when using any of our blogs, through our social media pages or forums through our Website;
2.1.3 make a complaint or inquiry or provide other feedback to us; or
2.1.4 otherwise disclose Your Data to us through our Websites or otherwise at any time.
3. How do we use your Data?
3.1 We use Your Data to:
3.1.1 monitor, develop, run and improve our Website and the Organization;
3.1.2 process any requests from you to participate in, support, or receive information about the Organization;
3.1.3 send you information by email, Facebook message or post, or other means about the Organization
3.1.4 in accordance with your marketing preferences, pass Your Data to third parties for environmental marketing purposes as set out in section 4 below;
3.1.5 process and deal with any complaints or inquiries made by or about you;
3.2 You can change your mind and choose to not have your data passed on to third parties pursuant to paragraph 3.1.5 at any time by sending an email requesting this to email@example.com. Please understand that if you are receiving communications from these third parties already, you will need to refer to their privacy notice to stop receiving communication from them.
3.2.1 You can also choose to not receive any communication from us via Facebook, or any other social networking site where we have a presence by removing yourself from our pages/feeds in line with their own privacy notices. Note that you will still need to unsubscribe yourself from our mailing list if you wish to stop receiving communication from us altogether.
4. Will we pass on Your Data to third parties?
4.1 We will never sell or pass on Your Data to third parties for marketing purposes without your consent. Except when:
4.2 Some general statistical information about our user base may be passed on to reputable third parties for research purposes but these details will never include information personally identifying you.
4.3 Remember that if you are using a blog on our Website or Facebook, any information about you which you choose to post will be available for others to see and we can’t control how they may use it. Please, therefore, exercise caution and think carefully before posting any personal information. Likewise, we require that you don’t post any personal information about other people without first obtaining their express consent to do so.
4.4 We do not knowingly collect, store or use any personal information about children under the age of 16.
5. Data Security, links and international transfers
5.1 We will take all reasonable steps to protect Your Data. All Your Data collected by us is stored on a secure server.
5.2 Please act with caution when using blogs, forums and other applications as set out in 4.3 above.
5.3 Please be aware that our Websites may link to other websites which may be accessed by you. We are not responsible for the privacy policies, content or security of those linked websites.
5.4 We don’t make any other transfers of Your Data outside of the European Economic Area other than where we have measures in place to protect and continue to control Your Data and keep it secure even when on the US servers. All third party data stores are subject to strict contractual controls.
6. Mailing lists
6.1 We use MailChimp to collect, process and store data on those who subscribe to our mailing list. Subscribers must actively sign up to these lists, (e.g. via electronic or manual forms) and must complete the double opt-in to be added to the list. MailChimp stores such personal data as we collect in order to create our subscriber mailing lists. As part of its processing, MailChimp may transfer personal data to certain of its sub-processors, who perform some critical services, such as helping MailChimp prevent abuse and providing customer support.
6.2 Email communications sent to our supporters/subscribers via MailChimp include obvious links that allow supporters/subscribers to access, correct, amend or delete information held about them, and also to unsubscribe from the mailing list.
6.3 You may be removed from our mailing list at any time by asking us to remove you, or you may choose to unsubscribe from our mailing lists by emailing firstname.lastname@example.org or clicking the link in the bottom of all our emails.
7.1 A cookie is a small element of data that a Website can send to your browser, which may then be stored on your hard drive. Most web browsers automatically accept cookies, though you do not have to.
As a rule, cookies will make your browsing experience better. If you wish to disable cookies then you can do so by readjusting your browser settings, although please note that by disabling cookies you may not be able to use all features of our Websites. For more information on cookies and how to disable them, you can consult the information provided by the Interactive Advertising Bureau at www.allaboutcookies.org.
The information generated by the cookie about your use of our Websites (including your IP address) is transmitted to and stored by Google. Google uses this information for tracking how you use the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where Google is legally required, or where such third parties process the information on Google’s behalf. Google can combine your IP address with any other data held by Google. By using our Websites, you consent to the processing of data by Google in the manner and for the purposes set out above. If you would like to opt-out of Google Analytics monitoring your behavior on our sites please use this link.
7.3 Any changes we may make to our privacy and cookies policy in the future will be posted on this page.
8. Your rights
8.1 Data protection laws provide the following rights for individuals:
- The right to be informed about the collection and use of their personal data.
- The right to access their personal data and supplementary information.
- The right to have inaccurate personal data rectified, or completed if it is incomplete.
- The right for individuals to have personal data erased.
- The right to request the restriction or suppression of their personal data.
- The right to obtain and reuse their personal data for their own purposes across different services.
- The right to object to processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); direct marketing (including profiling); and
processing for purposes of scientific/historical research and statistics.
- Rights in relation to automated individual decision-making (making a decision solely by automated means without any human involvement); and profiling (automated processing of personal data to evaluate certain things about an individual).
8.2 These rights apply in some, but not all circumstances. You can find more information about data protection and your rights of privacy from the Information Commissioner’s Office at www.ico.gov.uk. You can also find general information about data protection within the EU here.
9. Contact us about privacy
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